Maximo Work Management

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    Maximo Work Management

    In the realm of Enterprise Asset Management (EAM), IBM Maximo stands out as a comprehensive solution, offering a holistic view of physical assets throughout their lifecycle. A key component of Maximo’s capabilities lies in its Work Management module, a robust tool designed to optimize maintenance processes and enhance overall operational efficiency.

    What is Work Management in Maximo?

    IBM Maximo Asset Management Work Management contains a series of Workflows and Security Groups that enable businesses to manage work orders generated from Service Requests, Condition Monitoring, Preventive Maintenance, and other Maximo applications.

    Work Management is essentially an upgrade to the Maximo Asset Management suite in order to manage work orders better.

    How can Maximo Work Management Help Your Business?

    Maximo Work Management offers several industry solutions that can help organizations streamline their overall work order process.
    Here are some ways how Maximo can help your business:

    1. Efficient Work Order Management: The core of Maximo’s Work Management lies in its ability to streamline work orders. Businesses can efficiently assign, track, and manage work orders, ensuring that tasks are distributed effectively among teams.
    2. Preventive Maintenance Planning: Another key advantage of Maximo’s Work Management is its support for preventive maintenance. The software aids in planning and executing optimal maintenance activities by considering factors such as labor, materials, and inventory. This proactive approach extends the lifespan of assets and reduces the likelihood of unexpected breakdowns.
    3. Seamless Scheduling and Tracking: Maximo excels in scheduling and tracking maintenance activities. The cloud-based access allows for real-time updates and adjustments, ensuring that all schedules and dynamic job plans are responsive to changing business needs.
    4. Workflow Automation: Maximo’s customizable workflows enable businesses to automate various processes, which enhances efficiency and reduces the likelihood of human errors.
    5. Business Intelligence and Reporting: The Business Intelligence and Reporting Tool in Maximo provides access to standard and custom reports. Cognos reporting and Ad hoc reporting features empower businesses to derive meaningful insights from the data generated by work management processes, aiding in informed decision-making.

    Elements Of A Work Management Process

    Specific elements play a crucial role in ensuring a streamlined and effective process in the framework of enterprise asset management. Here are the key components that constitute a comprehensive work management process:


    The foundation of any work management process lies in identifying tasks and maintenance needs. This involves a thorough assessment of assets, data analysis, and proactive monitoring to pinpoint potential issues or upcoming maintenance requirements.


    Once work is identified, the next step involves creating a detailed roadmap for executing tasks, including resource allocation, materials required, and a timeline. Work planning ensures that all aspects of the job are considered, reducing the likelihood of failure, data disruptions, or overlapping activities during execution.


    Effective scheduling optimizes resource utilization and minimizes asset downtime. A well-structured schedule considers factors such as asset availability, workforce constraints, and dependencies on external systems. Cloud-based solutions, like the Maximo Application Suite, enhance the flexibility of scheduling work orders by providing real-time updates.


    After planning and scheduling, the next step is a work order to the appropriate personnel or teams. This process involves matching skill sets with job requirements ensuring the right people are assigned to the right tasks. Clear communication channels are crucial to convey assignments effectively.


    The execution phase is where the work assigned is carried out. This involves deploying resources, utilizing tools and equipment, and following predefined procedures. Maximo’s Work Management module facilitates smooth execution by providing on-the-go access to critical information and real-time updates.

    Completion & Follow-Up

    After tasks are executed, it’s essential to validate completion, ensuring that all objectives are met. Follow-up involves reviewing performance, gathering feedback, and addressing any issues that arose during the execution phase.


    Post-execution, a comprehensive analysis of the work process is crucial for continuous improvement. This involves evaluating the effectiveness of the plan and identifying areas for optimizing work orders and job plans. Analyzing work data provides insights for refining future work management strategies.

    What Entails Maximo's Work Management?

    ● Maximo Work Management Processes

    1. Asset Condition Monitoring: Work orders are generated based on real-time condition monitoring data of assets, allowing for proactive maintenance.
    2. Inventory Spare Parts Reservations: Maximo enables the reservation of spare parts crucial for upcoming work orders, streamlining the supply chain.
    3. Purchasing Direct Issues: Facilitating direct issuance of purchased parts, Maximo seamlessly connects with the purchasing parts, ensuring swift integration of new components into work orders.
    4. Planning with Job Plans: The planning phase involves the utilization of Job Plans, creating a structured framework for executing work orders efficiently.
    5. Preventive Maintenance Generation: Maximo’s Preventive Maintenance module automates the generation of work orders from scheduled preventive maintenance tasks, enhancing asset reliability.
    6. Service Requests to Work Orders: Responding to service requests, Maximo translates them into actionable work orders, providing a systematic approach to addressing the needs of users.

    ● Maximo Work Management Modules

    1. Work Order Module: This module is pivotal for tracking past and future work. Some of the information that is contained in a work order includes the tasks that were performed, the services used, the materials used, and the locations where the work was performed.
    2. Preventive Maintenance Module: Focused on scheduled upkeep, this module includes Preventive Maintenance capabilities to manage routine tasks and Master PM for overarching preventive maintenance planning, ensuring assets operate at peak efficiency.

    Final Words

    IBM Maximo’s Work Management emerges as a powerhouse in the realm of Enterprise Asset Management, offering a dynamic suite of modules and processes that seamlessly integrate to optimize every facet of maintenance and operational workflows. From the meticulous tracking of work orders and preventive maintenance planning to strategic workforce management and comprehensive safety considerations, Maximo ensures a holistic approach to asset performance.

    In a landscape where proactive and strategic maintenance is key, Maximo Work Management stands as a catalyst for businesses looking to not just manage their assets but to elevate them to new heights of reliability and productivity.

    If you are looking to deploy IBM Maximo’s Work Management to streamline your business’ work management process, get in touch with Banetti.

    Learn more!

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